Privacy notice

Quietly Sorted is a trading name of Zac Grierson. Zac Grierson is the data controller for the information described here. Contact: [email protected].

If we contacted your business

We write to limited companies and LLPs about services that could help them, using information the business has made public. That can include:

  • the business name, website, phone number and business email address;
  • its Google listing, star rating and review count, and its pages on directories such as Checkatrade or Yell;
  • its public social media pages;
  • its Companies House record, which is how we confirm it is a company before emailing it.

We use this to write a proposal specific to that business. Our lawful basis is legitimate interests: offering relevant services to businesses. We do not email sole traders or partnerships without their consent, and we don't buy email lists.

To stop hearing from us, reply STOP to any email. We then keep only the business's email address and website domain on a suppression list, so that we never contact it again.

If you use the website check

When you run the free check on this site, we store the web address you put in, your email address if you give one, your IP address and the results of the check. We use the IP address to limit how many checks can be run and to record your consent if you ask us for a proposal.

We only email you if you ask for a proposal. Then we send that proposal and its follow-ups, because you asked for them. Reply STOP at any time and they stop.

Checks that don't lead to a proposal request are deleted after 12 months.

If you become a client

We hold your contact details, what we've built for you and your billing history, to deliver the service and keep accounts. Card payments are handled by Stripe; we never see or store full card numbers. Data your customers give your booking, receptionist or invoicing systems is processed on your behalf, under your instructions.

Who processes it

We use a small number of providers to run the service: Laravel Cloud (hosting, UK/EU), Resend (email), Stripe (payments), ScrapingBee (fetching public web pages) and Anthropic (the AI that helps write proposals). Each only receives what it needs for its job.

How long we keep it

Research on businesses that don't become clients is deleted after 12 months, apart from the suppression list above. Client records are kept for 6 years after you leave, because tax law requires it.

Your rights

You can ask to see, correct or delete what we hold about you, or object to us using it, by emailing [email protected]. If you're unhappy with how we've handled it, you can complain to the Information Commissioner's Office at ico.org.uk.